Human Resources Management Tasks
Assist in implementing strategic human resource policies in Chibek Instruments ltd and
effectively fulfil its mandate by recruiting the right type of staff, and deploying and developing
them effectively;
Manage the recruitment process of the chibek Instruments Ltd staff and its project(s) staff;
Administer the letters of appointments (new letter of appointment or extension) and other
personnel documents in relation to staff appointment;
Organise and carry out induction courses to new staff as well as the refresher course for all staff;
Maintain the staff members’ personal record both in hard copies and soft copies in the system;
Maintain the Consultant register, administer agreement/contract and the documents filing of
Consultants in both hard copies and electronic copies;
Ensure to maintain and update the accurate job descriptions within the organisation;
Maintain insurance matter related to staff, as well as liaising with insurance company;
Maintain the leave record management system and verify annual leave records;
Assist in coordinating training activities for staff in line with human resource development
strategy;
Organise probationary and annual performance evaluation exercises for all chibek Instruments Ltd staff
members;
Prepare exit separation documents for staff members leaving chibek Instruments Ltd .
2. Administrative tasks:
Administer procurement of goods and services required for the office as well as the Standby
Arrangement of Assets and Capacities;
Manage the filing, storage and security of chibek Instruments Ltd documents;
Manage the administrative requirements for the repair and maintenance of office and computer equipment;
Assist in facilitating necessary permits/licences from government(s) for building maintenance; utilities; official vehicles and other equipment;
Assist in managing the chibek Instruments Ltd facilities, including: premises and equipment; fixed assets inventory; insurance; and office renovations where necessary;
Administer incoming/outgoing shipment of personal effects of staff members;
Administer official travel arrangements of staff members, including reservation and issuance of air travel, hotel accommodation and appropriate daily subsistence allowances;
Establish and maintain suppliers accounts/database;
Administer the legal documents or contract with third party (suppliers, vendors etc)
Ensure that administrative and human resources procedures follow principles of good governance while ensuring speedy delivery of services in the context of an emergency operations organisation;
Ensure adherence to the chibek Instruments Ltd administrative rules and procedures;
Prepare tenders and administer tender awards and contracts process;
Obtain legal advice on various issues;
Communicate with other Division/Units officers to adhere to all necessary aspects of corporate affairs, in particular administration, procurement, human resources, legal etc.;
Ensure the organisation’s safety and security measures are implemented;
Develop, update in a timely manner and implement general administrative procedures of the chibek Instruments Ltd;
Organise and manage the visa and other legal documents needed by staff members or Consultant if deemed necessary, and act as the single contact point for all matters related to visa.
Job Type: Full-time
Salary: ₦100,000.00 - ₦150,000.00 per month
