Associate Officer (Accountant) – Finance & Budget Division [Indonesia]

 

Job Reference Number :

ASEC/2023/FBD/ASO FBD/029

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Opening Date :

05/07/2023

Job Title :

Associate Officer (Accountant) – Finance & Budget Division

Closing Date :

20/07/2023

Job Description :

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their 27th Summit 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Minister of ASEAN with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In alignment with the ASEAN 2025 and Key Aspirations of the three ASEAN pillars of Political Security Community, Economic Community and Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Associate Officer (Accountant) for Finance and Budget division.

Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 12,027,750 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.

Responsibilities

• Provide finance and administrative supports to Finance & Budget Division
  
  • Implement the ASEAN Secretariat Financial and Administrative Rules and Procedures (AFARP) over all financial services and transactions particularly vendors & contracts payments, staff payroll & benefits;
  • Ensure that all accounts payable and operational cash advances request processes and procedures are constantly implemented, and well documented;
  • Review claim and prepare payment for allowances of locally and openly recruited staff;
  • Prepare accrual journal entries and monitor the settlement for respective accounts;
  • Assist in performing general ledger functions in timely manner and accurate;
  • Manage Fixed Assets;
  • Prepare the official receipt for employee settlement;
  • Assist the officer with the preparation of the monthly salary;
  • Perform the VAT reimbursement to Ministry of Foreign Affairs and to tax office;
  • Ensure all VAT claims received in the ASEAN Secretariat bank account;
  • Serve as finance-contact person if there is query from supplier/vendor/contractor/bank; and protect organization’s value by keeping information confidential; and
  • Perform other relevant duties as assigned by the Assistant Director or Senior Officer, and/or higher authorities.

• Provide supports in the preparation of monthly and yearly financial statements
  
  • Provide all relevant data for monthly and yearly closings;
  • Prepares monthly account schedules and reconciliations, including but not limited to, prepaid expenses, other assets, accrued liabilities and other liabilities;
  • Timely record and follow up on account payables;
  • Timely follow up of outstanding operational advances as per AFARP for timely liquidations of advances through settlement and payroll deduction;
  • Assist in production of financial statements; andProvide document and analysis requested by the external and internal auditor.

• Provide supports to the preparation of FBD meetings. Provide support and information for ASEAN Budget Committee Meeting and Quarterly Budget Review Meeting.

Qualifications

• Bachelor degree in accounting;

• Experience in financial and accounting services;

• Good English proficiency and computer literacy;

• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines;

• Demonstrated commitment to collaborative work practices in multi-cultural environment;

• Proven skills in problem solving in a complex organizational environment;

• Good interpersonal skills as well as strong written and verbal communication skills;

• Experience in cross-cultural environment and international settings is an advantage;and

• Experience in financial software applications, familiarity with Sun System, Vision and Microsoft Dynamic will be an advantage.

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